1. What is the procedure to be followed in case of loss of Examination-related documents like Admit Card, Identity Card etc?
No student is permitted to enter the Examination Hall without the Admit Card and Identity Card. In case of any last minute loss of Admit Card, students can download the eAdmit Card available under the LC Login from the website www.smude.edu.in. If the Identity Card is lost, students can seek permission to write the examination with a valid photo identity proof e.g. Passport/Driving License/Voter ID Card/PAN Card. However, immediately after the examinations, students should apply and obtain a new ID card by submitting the appropriate application to the University.
2. What are the consequences of appearing in the Examinations without the Admit Card?
Students are not permitted to appear in the Examinations without the valid Admit Card. If it is found that any student has appeared in the examinations without the Admit Card, the result will be treated as NULL and VOID. A case will also be registered against the student for Malpractices for suitable action.
3. What is the procedure, if a mistake is committed while filling the Re-sitting Form?
Students are required to go through the necessary guidelines prior to filing the Re-sitting Form. Admit Cards will be issued as per the details filled in the Re-sitting Forms. Mistakes committed while filling the Re-sitting Forms should be immediately brought to the notice of the concerned Section of the University through respective LCs. However, the University reserves the right to accept or reject such requests.
4. What are the consequences of making a mistake in the Answer Sheet (e.g. Roll No. or Subject Code wrongly written)?
Students have to strictly adhere to the guidelines provided in the Question Papers/Answer Sheets. However, the students may forward a written representation about such mistakes committed giving full details. University at its discretion may accept or reject such requests.
5. What is the procedure for obtaining Examination Centre (EC) Transfer?
The request for change of ECs must reach the University prior to the dates as notified from time to time. EC transfer facility is available only for writing theory Examinations. The EC transfer from domestic to international or vice versa is not permitted, as the Examinations Schedules differ. Following procedure has to be followed:
· Submit EC Transfer application prior to the stipulated date.
· Provide the valid reasons for the change along with the proof.
· Enclose prescribed fee in the form of Demand Draft drawn in favour of ‘Sikkim Manipal University, DE’ payable at Manipal/Udupi.
NOTE: The University reserves the right to accept or reject such requests.
6. What is be done, when two Semester subjects clash in the Examinations time table?
The problem basically arises for students who have accumulated too many backlog papers. There is no provision for appearing in two different examination papers in the same Session on the same day. In all such cases, students are advised to apply and appear for only one paper. If found that any student has appeared in two papers simultaneously in the same Session, the result will be treated as NULL and VOID. A case will also be registered against the student under Malpractices for a suitable action.
7. What is clash of Papers? How to avoid it?
Re-registration to the higher Semesters in SMU-DE is not linked to clearing (passing) of the previous Semesters. The structure provides ample chance to the students to clear the backlog papers. Every student gets minimum two consecutive chances to clear a paper. The grouping of the subjects permits the students to appear in the backlog papers in every alternative Semester. While filling the Re-sitting Forms for the backlog papers, the students should meticulously plan as to which papers they would like to appear, whenever there is a clash of papers. Please note that the students will be permitted to appear in only one paper during each Session on any day. It is reiterated that the system provides adequate opportunity to the students to clear the backlog papers.
8. How do we apply for supplementary examinations?
There is no supplementary examination system, at present. However, term-end examinations are held twice a year for domestic (Indian) students. The examination will be conducted at designated examination center (a neutral venue) twice a year. Tentative schedule of examination is as under:
· Examination for the Spring Session term-end examination will be held in the month of July.
· Examination for the Fall Session term-end examination will be held in the month of January.
The exact date schedule will be published on the website prior to the commencement of the term-end examination. The students may apply in any of the sessions to become eligible to appear for backlog papers. However, students are advised to refer to the eligibility guidelines provided along with re-sitting form.
9. What is the Passing percentage according to Old and New Regulations?
Old Regulations: For students enrolled during Aug 1999 to Feb 2002 - The students who were enrolled till Spring Session 2002 (enrolled in Feb 2002) are governed by the old Regulations, under which they are considered to have passed a Paper, if they score 40% aggregate of the Internal Assessment and the University Examinations.
New Regulations: For students enrolled in Aug 2002 session (FOR JAN 2003 EXAMINATION ONLY) -
Refer Page No 7 of Prospectus - August 2002, wherein it is mentioned, “A student should secure at least 50% marks in the Continuous Evaluation and 40% marks in the Term End Examination to pass.” After due consideration, it has been decided that the minimum percentage for the continuous evaluation will also be 40%. Hence, the above provision has been reconstituted as under- “A student should secure at least 40% marks in the Continuous Evaluation and 40% marks in the Term End Examination to pass”. Aggregate Total should be 40% and above.
Present Regulations:- “A student should secure at least 35% marks in the Continuous Evaluation and 35% marks in the Term End Examination to pass and aggregate total should be 40% and above. Again, this may vary from program to program. Hence, students are advised to refer to the program guide issued to them at the time of admission.
Project Examination: - This applies to all the students. They are considered to have passed in the Project Examination if they score:
· 35% marks in the Project Examination (PE) conducted by the Learning Centre.
· 35% marks in the term end comprehensive University Examination (UE), if any, and,
· 40% aggregate of the Project Examination (PE) and the term end Examination.
10. What is meant by Internal Assessment (IA) Marks?
Students are advised to note that the IA pattern may vary from program to program. A student is required to submit minimum two Assignments as prescribed against each subject. For details students are advised to go through the program guide issued to them at the time of admission. Students are advised to attend practical classes (In case of practical papers) as required, and submit the requisite details to the Learning Centre (COCE) as part of Internal Assessment. The faculty of COCE will evaluate the IAs, practical logs and assign marks based on the performance to each individual student. IA marks have to be notified to the students prior to these being uploaded to the University. The average of the two assignments will be considered for the grading of the student.
11. Who does the Evaluation for Internal Assessment?
The faculty of COCE evaluates the internal assessment (IA). IA marks have to be notified to the students prior to these being uploaded to the University.
12. Who evaluates the Term End University Examinations papers?
University evaluates the Term End Examination papers.
13. When will the results be declared?
Results will be declared within 5 weeks from the last day of the Examinations.
14. What are the consequences of not appearing in the Examinations?
The students are required to clear all the papers of the program within the prescribed validity period as mentioned in the prospectus/ admission documents at the time of admission.
· A student who joins MCA I Semester the minimum duration required to complete the course is 3 years. The maximum time available to complete the course is 6 years.
· A student who takes re-entry admission to MCA III Semester the minimum duration required to complete the course is 2 years. The maximum time available to complete the course is 4 years.
15. How many chances does a student get to clear the subject?
The structure of SMU Programs is versatile and provides ample opportunity to the students to complete the course without loss of semesters due to backlog papers. Unlike other vertical programs, re-registration to the higher semester is not linked to clearance of the previous semesters. A student gets minimum two consecutive chances to clear a paper. The grouping of the subjects permits student to appear in the backlog papers in every alternative semester. For instance, a backlog paper of I Semester can be taken with II Semester, IV Semester and VI Semester hence he/she gets 4 chances to clear the subject.
16. Why are the old question papers not provided by the COCE?
Provision of old question papers has a great disadvantage in that it curbs the multi dimensional approach of the students to learning. Students are expected to adopt a learner-centric approach to the studies and are advised not to follow ‘guide’ pattern of learning and answering. The strength of our programs is in generating the habit of self-analysis and comprehension. Students are well advised to formulate number of questions on the pattern (as per the sample questions) and build up their own notes/question banks.
17. When will student receive the Marks Card?
Within one month of the declaration of the results, the individual Marks Card will be get.
18. What is the procedure for Re-evaluation of Answer Sheets?
There is no provision for re-evaluation because the valuation is done by scanning the answer sheets at least twice. The answer sheets are marked by the students by darkening the appropriate circle to indicate the answer for a question. The scanning process which evaluates the answer sheets is 100% error free and hence no re-evaluation is permitted. However, the students can apply for verification of the results using FORM 3, available at reception counter.
It is appropriate to mention that our analysis shows that the following could be the reasons for students scoring less mark than expected by them:-
· Students make mistake while darkening the appropriate columns. For instance, while marking an answer for Question No 3, answer may have been wrongly darkened against the field for Question No 4.
· In few cases, the students mark more than one answer by darkening the additional circles. The evaluation is programmed to disregard such answers and hence the loss of marks.
· In some cases, the students mention incorrect data with regard to Registration No, Test Booklet No, Subject Code and the Centre Code etc. The instructions given in the MCQ answer sheet must be strictly complied with.
Please note that no communication regarding re-evaluation, etc. will be entertained in view of the above.